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M -- Security Surveillance Equipment - Preventive Maintenance, Repair, and Installation (OB1853184) (2007-01-17)

This is a combined synopsis/solicitation for commercial items prepared in
accordance with FAR Subpart 12.6, as supplemented with additional information
included in this notice. This is a total 100% small business set-a-side. This
announcement constitutes the only solicitation and a written solicitation will
not be issued. Provisions and clauses in effect through FAC 2005-14 are
incorporated.

The National Institute Environmental Health Sciences (NIEHS) Campus located
within the Research Triangle Park (RTP), Durham, North Carolina, has a need
for a contractor to perform preventive and emergency maintenance, repair,
inspection, installation, and relocation of Security Surveillance Equipment
and supply, place, and remove covert equipment as required.

STATEMENT OF WORK

Independently, and not as an agent of the Government, the Contractor shall
furnish all necessary services and qualified technical personnel, not
otherwise provided by the Government. The Contractor shall provide
complete mechanical and electrical preventive maintenance, emergency
maintenance response including necessary repair service, inspections,
relocations, and installations, including covert equipment, shall be provided
by the Contractor for Government-owned Security Surveillance Equipment
consistent with commercial industry standards. The Contractor shall provide
emergency maintenance and repair service as required and preventive
maintenance for all designated Government-owned Security Surveillance
equipment and consistent with the Government Performance Standards. The
contractor shall furnish all necessary tools and test equipment to pursue the
fulfillment of work performed under the preventive maintenance and repair of
Security Surveillance equipment.

The Government is continually enhancing the security surveillance equipment on
the NIEHS campus as funds become available. The scope includes the
installation of the latest type of cameras inside and outside of buildings,
move and install poles as directed by the Project Officer. The surveillance
equipment to be covered by this Contract has been under continuous maintenance
following the expiration of the respective warranties. The equipment has been
operable for a number of years and requires continuous maintenance and
repairs. The enhancement of the equipment will include equipment replacement
as part of the Institute's security upgrade. As each task is completed the
Contract will be modified and the maintenance added. A preventive
maintenance schedule will be added for any additional cameras or equipment
that requires maintenance biannually.

The scope includes the contractor to provide, install, monitor, and remove
covert type surveillance equipment at times when the Government has the
necessity to prevent theft, possible threats, or destruction of Government
property. The Contractor shall provide the latest type of covert surveillance
equipment. The Contractor shall be able to install this type of equipment
within four hours of notice. The Contractor and the Contracting Officer will
agree upon a one time price prior to installation. Once the covert type
surveillance equipment is installed the Security Contractor or the Government
will monitor the equipment. When this covert task is over the Contractor will
be asked to remove the surveillance equipment.

All outside pole cameras are located on 30' aluminum poles; these poles will
not support the weight of an extension ladder and a person. The contractor
will need a mechanical type lift or a boom truck in order to work these
outside cameras including for emergency repairs in the time requirements of
the Contract.

Security Surveillance Camera Equipment.

The Institute is monitored by 41 surveillance cameras, 26 inside cameras and
15 outside cameras that operate 24hrs daily. We have 4 main monitors with 17
inch color monitor screens located at the security operational center at
building 101. We will be adding 2 new inside cameras in the new computer
center located at building 104 that will bring our total camera count to 43.

NIEHS recently installed 15 new Spectra III Series Dome System monitors, all
exterior cameras on 10/17/2006. These cameras include a 1 year warranty on
parts and labor from that date. Lighting and acts of God are excluded from
coverage. All exterior cameras are under warranty until 10/17/2007.

Monitors -- (3 each Bosch monitors with 17 inch color monitor screens, 1
Phillips monitor with 17 inch black and white screen). These monitors provide
visual coverage for the 41 cameras. Located at the Security Operational
Center within Bldg 101. The monitors retain no warranty.

Exterior Cameras (15 each newly installed Pelco Spectra III Series Dome System
Cameras, 11 each camera are mounted on 30 foot poles, 4 each cameras are
mounted on the side of building. Located at the parking lot and on the side
of Bldg 101. The model number for these cameras is Model SD53TC-PG-EO. All
exterior cameras are under warranty until 10/17/2007

Interior Cameras - 26 Total (10 each Burle surveillance cameras, 6 each
Phillips surveillance cameras, 4 each Honeywell surveillance cameras, 4 each
JVC surveillance cameras, 2 each Pelco surveillance cameras). Located within
Bldg 101. The cameras retain no warranty.

PERIOD OF PERFORMANCE: This contract is for one base-year period with
four (4) option years. The period of performance for the Base Year will be
from Date of Award through one (1) year. The period of performance for the
option years will be Date of Modification to exercise through one (1) year.

Contract Type: Firm-Fixed Price Monthly Fee with cost reimbursement of parts
plus a handling fee if applicable.

Section B Price and Cost Schedule.

CLIN 0001 Monthly Firm-Fixed-Price Labor $____________
Base Period - Mechanical and electrical preventive maintenance, emergency
maintenance response including necessary repair service, inspections,
relocations, and installations, including covert equipment, shall be provided
by the Contractor for Government-owned Security Surveillance Equipment

0002 Cost Reimbursable ODCs Parts Not-To-Exceed $10,000.00

Option year prices same as above shall be included for Years 1-4.

EMPLOYEES: The contractor shall ensure all employees working on the NIEHS
Campus possess proper identification and/or citizenship documentation. Under
the Immigration and Nationality Act (INA), employers may hire only persons who
may legally work in the United States (i.e., citizens and nationals of the
U.S.) and aliens authorized to work in the U.S. The employer must verify the
identity and employment eligibility of anyone to be hired (Ref: U. S.
Department of Labor:
(http://www.dol.gov/compliance/guide/aw.htm#whowhich). Additionally,
Contractor employees will follow all NIEHS regulations - submission of
contractor employees names and work schedule to the Government project officer
to be submitted to the NIEHS Security office and to the main entrance gate
guards (the Government project officer should be contacted of any changes of
this information before the arrival of the contractor employees), possession
of pictured identification such as a valid state drivers license or other
valid identification card for each employee for review at the main entrance
gate (vehicles may be searched going in and out of the Institute by the NIEHS
security), each employee shall obtain a pictured contractors badge at the
NIEHS security office between 8:00 AM and 4:00 PM - Monday - Friday, parking
in service parking spaces (limited to two per contractor) during regular
working hours with a NIEHS parking permit (available at the main security
office to be issued for each month) or the Contractors company logo on the
sides of the vehicle (after-hour parking at the loading docks may be available
if extensive material unloading and frequent trips to the vehicle are required
with approval of Government project officer and notification of NIEHS
security); employee personal vehicles may be parked in the NIEHS main parking
lot located above South Campus building 101 when issued a temporary parking
pass; smoking in permitted areas only; and no firearms, explosives,
pets/animals, or illegal drugs are allowed. The Government project officer
will be available supply any information to the contractor concerning
Institute regulations.

TECHNICAL EVALUATION CRITERIA

The Government will award a
contract resulting from this solicitation to the responsible offeror whose
offer conforming to the solicitation will be most advantageous to the
Government, price and other factors considered. Technical Approach and Past
Performance together are considered more important than price

The following factors shall be used to evaluate offers:

Technical Approach: The demonstrated technical approach will be evaluated.
Specifically, offerors must address the following that are of equal
importance: Furnish all necessary tools and test equipment to pursue the
fulfillment of work performed. Preventive maintenance schedule. Complete
mechanical and electrical preventive maintenance, emergency maintenance
response including necessary repair service, inspections, relocations, and
installations. Provide, install, monitor, and remove covert type surveillance
equipment with the latest type of covert surveillance equipment
Emergency maintenance and repair. Installation of the latest type of cameras
inside and outside of buildings including moving and installing camera poles.
The availability of a mechanical type lift or a boom truck in order to
work on outside cameras.

Qualifications of Personnel: The offeror must describe specific, relevant
experience and availability of personnel in providing services similar in
scope. Offerors will be evaluated on the personnel who will perform, their
ability to meet NIEHS Campus Security Requirements, including proper
documentation. Offerors will also be evaluated on their personnels training,
expertise, experience, and availability of personnel to perform services for
this requirement. This criterion includes any proposed subcontractors or
consultants.

Past Performance: Demonstrated successful past performance of the offeror
and any major subcontractors during the past three years for work of similar
scale and within similar time and cost estimates. Submit Past Performance
references including work history of projects of similar size. Evaluation of
the offerors past performance will be completed to determine how well the
offeror has performed work of similar size and complexity to the procurement
under consideration, the relevance of each past performance evaluation to the
Statement of Work and customer satisfaction. The Government may contact
references other than those identified by the offeror and the information
received may be used in the evaluation of the offerors past performance.

Price Evaluation: Evaluation under this factor will include an assessment of
offered prices for reasonableness. Price reasonableness determination will be
made on all line items. The Government will evaluate offers for award purposes
by adding the total price for all options to the total price for the basic
requirement. The Government may determine that an offer is unacceptable if the
option prices are significantly unbalanced. Evaluation of options shall not
obligate the Government to exercise the option(s). Options. The Government
will evaluate offers for award purposes by adding the total price for all
options to the total price for the basic requirement. The Government may
determine that an offer is unacceptable if the option prices are significantly
unbalanced. Evaluation of options shall not obligate the Government to
exercise the option(s).

PROPOSAL INSTRUCTIONS AND FORMAT:

Failure to address the requirement in the solicitation may result in an
unacceptable proposal.

The following clauses and provisions apply to this acquisition: FAR 52.212-
1 Instructions to Offerors-Commercial Items; The RFQ should be submitted and
shall contain the following information: 1) RFQ number, 2) time specified for
receipt of offers, 3) name, address, and telephone number of offeror, 4) terms
of any express warranty, 5) price and any discount terms, 6) a completed copy
of the representations and certifications at FAR 52.212-3 Alt 1 Offeror
Representations and Certifications-Commercial Items (see FAR 52.212-3(j) for
those representations and certifications that the offeror shall complete
electronically); Offers that fail to furnish required representations or
information, or reject the terms and conditions of the solicitation may be
excluded from consideration, (IAW FAR 4.1201 prospective contractors must be
registered in the Online Representative & Certification Application (ORCA) at
http://orca.bpn.gov ) 7) Period for acceptance of offers - The offeror agrees
to hold the prices in its offer firm for 30 calendar days from the date
specified for receipt of offers, unless another time period is specified in an
addendum to the solicitation, 8) Late offers - Any offer, modification,
revision, or withdrawal of an offer received at the Government office
designated in the solicitation after the exact time specified for receipt of
offers is late and will not be considered. FAR 52.212-2 Evaluation-
Commercial Items, award evaluation will be in accordance with FAR 13.106-2 and
will be based on price and other factors most advantageous to the
government. FAR 52.212-4 Contract Terms and Conditions-Commercial Items.
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or
Executive Orders-Commercial Items, Paragraphs (a), (b) (5)(ii) (14) (15) (16)
(17) (18) (19) (20) (24)(ii) (26) (31), (d), and (e) applies to this
solicitation. FAR 52.212-5 (Deviation) Contract Terms and Conditions
Required to Implement Statutes or Executive Order - Commercial Items.
Specifically, the following clauses cited are applicable to this
solicitation: FAR 52.204-7 Central Contractor Registration, FAR 52.219-1
Alt 1 Small Business Program Representations (Offerors must include a
completed copy of this provision with their quote), Notice to the Government
of Labor Disputes, FAR 52.222-22 Previous Contracts and Compliance Reports,
FAR 52.222-25 Affirmative Action Compliance Reports, FAR 52.232-18
Availability of Funds, FAR 52.247-34 F.O.B. Destination, FAR 52.252-1
Solicitation Provisions Incorporated by Reference, FAR 52.252-6 Authorized
Deviations in Clauses, FAR 52.252-2 Clauses Incorporated by Reference (located
at http://www.acquisition.gov/far/ ).

The following are also applicable to this solicitation:

Companies shall also comply with PROVISIONS at FAR 52.212-1, Instructions to
Offerors---Commercial Items, apply to this acquisition with the exception of
(d), (h), and (i) of the clause, which are RESERVED. Offeror shall include a
completed copy of provision at FAR 52.212-3, Offeror Representations and
Certifications-Commercial Items, with their proposal. FAR 52.212-4, Contract
Terms and Conditions---Commercial Items, applies to this acquisition. FAR
52.212-5, Contract Terms and Conditions Required to Implement Statutes or
Executive Orders-Commercial Items, applies to this acquisition. In compliance
with said clause, the following FAR clauses apply: 52.203-6, Restrictions on
Subcontractor Sales to the Government, with Alternate I; 52.222-26, Equal
Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam
Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers; 52.222-
37, Employment Reports on Special Disabled Veterans and Veterans of the
Vietnam Era. DFARS 252.212-7001, Contract Terms and Conditions Required To
Implement Statutes Or Executive Orders---Commercial Items, applies to this
acquisition

In order to be determined responsible, companies shall be registered in CCR,
provide DUNS number, Cage Code, and TIN. ALL OFFERORS MUST BE REGISTERED IN
THE CENTRAL CONTRACTOR REGISTRATION (CCR) DATABASE PRIOR TO RECEIVING ANY
AWARD. Information concerning CCR requirements can be accessed at
http://www.ccr.gov or by calling the CCR Registration Center at 1-888-227-
2423. All responsible sources may submit a quotation, which, if timely
received, shall be considered by this agency.

Site Visit: January 18, 2007 at 10:00 a.m. EST. No other site visit shall be
granted. No more than 2 individuals per company. Send name, company, title,
and contract information to Mr. James Everett via email everett2@mail.nih.gov
within 24 hours of site visit. All attendees shall have a valid Picture ID
Card, check-in with security at the gate located at 111 T. W. Alexander Dr,
Research Triangle Park, Durham, NC 27709, and proceed to the security
reception desk in the lobby of NIEHS-Campus, Bldg 101 for assembly and further
directions. All questions shall be addressed Kyle A. Turner by email only, NLT
3:00 P.M. EST on January 18, 2007.

Proposals shall be submitted by email only to Kyle A. Turner at:
[Please use the link below] Proposals are due by 3:00 p.m. EST on February 12,
2007. Only emails - No phone calls will be accepted.

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