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View Offers to Buy: Services - Janitorial

S--Janitorial Services (OB1830252) (2006-10-16)

(I) This is a combined synopsis/solicitation for a commercial item
prepared in accordance with the format in Subpart 12.6, as supplemented with
additional information included in this notice. This announcement constitutes
the only solicitation; pro posals are being requested and a written
solicitation will not be issued. (II) This solicitation is issued as a
request for quote (RFQ). Submit written quotes on RFQ reference number W912L2-
07-T-0002. (III) This solicitation document and incorporated provisions
and clauses are those in effect through Federal Acquisition Circular 2005-12.
(IV) This solicitation is being issued as notification; the associated
NAICS code is 561720. The size standard is $15 Million. This is a 100 percent
Small Business Set-A-Side. (V) This combined synopsis/solicitation is for the
following commercial item: Janitorial Services. (VI) Description of
Non Personal Services are as follows: 1.0 GENERAL 1.1 Scope of
Work. The contractor shall provide all personnel, equipment, tools,
supervision, transportation, and other items and services necessary to provide
housekeeping services at the ANG AFRC Test Center, located at 1600 E. Super
Sabre Drive, Bldg. 10, Tucson, AZ, 85706. This contract shall cover the
period set forth in the contract. The approximate square footage of cleaning
space is 17,729 which are about 95 total rooms to include closets. The room
count includes 2 kitchenettes, 2 bathrooms, and 2 locker rooms. There are 8
Toilets, 4 Urinals, 4 showers, 2 kitchen sinks, 1 utility room sink, and 4
water fountains. AATC hosts an annual Weapons and Tactics conference and will
require 1 week of additional support which will equate to two full time
employees (80 hours total) supporting multiple buildings on the ANG base as
directed. 1.2 Compliance with applicable Federal, State, and Local
Requirements. In performing work under this contract, the Contractor shall
comply with all relevant Federal, State, and Local statutes, ordinances, laws,
and regulations. The Service Contract Act a pplies and Wage Determination #
2005-2025 Rev 1, AZ, Pima County Occupation 11150 Janitor $9.03 minimum wage
rate and benefits applies until revised by Department of Labor (DOL). DOL
wage determination will be provided upon request and included in contrac t. 2.0
PERSONNEL 2.1 Contract Manager. The Contractor shall provide a
contract manager who shall be the point of contact during the performance of
work. The name of this person and alternate(s) who can act for the Contractor
when the manager is absent shall be designated in writing to the Contracting
Officer. 2.1.1 The Contract Manager or alternate shall have full authority to
act for the Contractor on all contract matters relating to daily operations of
this contract. 2.1.2 The Contract Manager or alternate shall be available
during normal duty hours, and must be prepared to meet on the installation
with Government personnel designated by the Contracting Officer to discuss
problem areas. 2.1.3 The Contract Manager or alternate must be able to
read, write, speak, and understand the English language. 2.2 Appearance.
Contractor personnel shall present a neat appearance and be easily
recognized. This may be accomplished by wearing distinctive clothing bearing
the name of the company or wearing name badges, which contain the company name
and employee na me. 3.0 CLEANING TASKS 3.1 Low Dusting. After dusting,
no dust, lint, litter, or dry soil shall remain on the horizontal surfaces of
desks, chairs, file cabinets, or other types of office furniture and equipment
nor on horizontal ledges, window sills, mini blinds, hand rails, e tc., to a
line 7-0 above the floor level. Typewriters, business machines, computers,
and equipment of similar nature shall not be dusted. 3.2 Trash
Removal. All wastebaskets, shredders, cigarette butt receptacles, (ash trays,
butt cans, etc.), and other trash containers within the are a covered shall be
emptied Dailey, and returned to their initial location. Boxes, cans and
papers, placed near a trash receptacle and marked TRASH shall be removed.
Any obviously soiled or torn plastic trash receptacle liners in such
receptacles shall be replaced. Trash shall be disposed of in plastic bags
secured with bag ties. The Contractor shall pick up any trash that may fall
onto the facility or grounds during the removal of such collected trash. The
trash shall be deposited in the nearest outs ide trash collection point.
Recycled can containers shall be emptied and cans removed by the contractor.
3.3 Mop Floors. All accessible solid floor areas shall be mopped. These
areas shall be waxed and maintained as appropriate. Chairs, trash
receptacles, and easily movable items shall be moved and replaced after
mopping. After mopping or waxing, the floo r shall have a uniform appearance,
with no streaks, swirl marks, detergent residue, or any evidence of soil,
stains, film, debris or standing water. There shall be no splash marks or mop
streaks on furniture, walls, baseboard, etc., or mop strands remaini ng in the
area. DO NOT mop wood or carpeted floors. 3.4 Sweep Floors. After the floor
has been swept, the entire floor surface, including corners and abutments,
shall be free of litter, dust, and foreign debris. Chairs, trash receptacles,
and easily movable items shall be removed and replaced after sweepi ng. 3.5
Walk-off Mat Cleaning. Carpet type entrance mats shall be vacuumed to
remove soil/grit and to restore resiliency of the carpet pile. Straw, rubber,
or polyester entrance mats shall be swept, vacuumed, or hosed down outside to
remove any soil/grit. S oil and moisture underneath entrance mats shall be
removed and mats shall be returned to their normal locations. 3.6 Floor
Maintenance. Areas accessible to floor machines shall receive floor
maintenance. After receiving floor maintenance floors shall have a uniform
appearance, and be free of scuffmarks, heal marks, and other stains and
discoloration. All floor mai ntenance solutions shall be removed from
baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles and
easily movable items shall be moved to allow maintenance underneath. Any
items moved shall be returned to their proper position when ope rations have
been completed. Floor maintenance includes the techniques of dry buffing,
spray buffing, stripping, and waxing as required to achieve the above stated
results. The techniques used depend upon the materials, equipment, and
personnel used to d o the job. The Contractor needs to apply the techniques
to the effected areas, as required, not necessarily to the entire floor to
return the floor to the expected standard. 3.7 Carpet Cleaning. All carpeted
areas shall be vacuumed to remove soil/grit and to restore resiliency of the
carpet pile. All edges of carpet shall be vacuumed to remove soil/grit at the
baseboard. All soil/grit underneath movable carpets/rugs shall be removed and
the movable carpets shall be returned to their original locations. 3.8 Rest
Rooms and Locker Rooms. Tasks include descaling of toilet bowls, urinals, and
showers, disinfecting all surfaces of partitions, stall doors, showers, and
wall areas adjacent to wall mounted lavatories, urinals, and toilets.
Cleaning of mirrors, removal of trash, sweeping and mopping floors, low
dusting, and restocking of supplies as required. All Areas will be
disinfected with germicidal detergent. 3.9 Drinking Fountains. The
Contractor shall disinfect and polish metal surfaces, including the orifices
and drains, so that after cleaning the entire drinking fountain shall be free
from streaks, stains, spots, smudges, scale, and other obvious soil. 3.10
Break Areas. Tasks are to include wiping down tables and surfaces of
appliances, removal of trash, and sweeping, mopping, or vacuuming of the floor
areas as required. After cleaning there shall be no traces of food particles
or food stains, smudges, water spots, or other foreign matter. 3.11 Glass
Cleaning. Windows shall be washed, inside and outside, within two (2) weeks
after award and two (2) weeks prior to the expiration of the contract as a
minimum. The POC shall determine any other requirements during the period
covered by this co ntract. After glass cleaning there shall be no traces of
film, dirt, smudges, water, or other foreign matter. 3.12 Weight Room.
Sanitize and wipe down gym equipment and mat flooring to remove dirt, grime,
and dust. 3.13 Supplies. The Contractor shall restock the restrooms,
break-rooms, and bedrooms so that supplies do not run out. The contractor
shall in a timely manner provide the QAE with needed supplies or materials in
writing so as to not diminish stock levels to zero. The QAE will be
responsible for providing and the control of supplies or materials. 4.0
SCHEDULE OF TASKS 4.1 Period of Service and Hours of Operation.
Service is to be performed between 7:00 a.m. and 3:00 p.m. Monday through
Friday of each week. When a holiday falls on the day of service, the normal
workday prior to the holiday will be the service date. F ederal Holidays
will be a non-work day. 4.2 Goal Days. AATC Goal Days will be provided as
scheduled and will be treated the same as a legal holiday. Work shall be
performed the normal work day prior to the Goal Day unless otherwise directed.
4.3 Daily Cleaning Tasks. The daily cleaning tasks include the following:
a. Trash Removal b. Mop Floors c. Carpet Cleaning for Reception Area,
Hallways, Conference Room d. Rest Rooms e. Drinking Fountains f. Break
Areas g. Sanitize Shower 4.4 Daily Cleaning Areas a. Kitchen b. Lounge 4.5
Twice Per Week Clean Areas a. All rooms/offices not listed b. Conference
room c. Weight Room d. Reception Area 5.0 INSPECTION/ACCEPTANCE 5.1
Standards of Performance. The Contractors performance will be
determined satisfactory when the task meets or exceeds the standards described
herein. Should the services provided not conform with the contract
requirements, the Government may require the Contractor to perform the
services again in conformity with contract requirements, at no increase in
contract amount. When defects in services cannot be corrected by re-
performance, the Government may: (1) require the Contractor to take necessary
action to ensure that future performance conforms to the contract
requirements, and; (2) reduce the contract price to reflect the reduced value
of the services performed. If the Contractor fails to promptly perform the
services again or to take the necessary action to ensure future performance in
conformity with contract requirements, the Government may: (1) by contract or
otherwise, perform the services and charge to the Contractor any cost incurred
by the Government that is directly related to the performance of such service,
or; (2) terminate the contract for default. 5.2 Quality Control. The
Contractor shall establish and maintain a complete Quality Control Plan to
assure the requirements of the contract are provided as specified. Updated
copies must be provided to the Contracting Officer as changes are
incorporated. The plan shall describe the method(s) for identifying the
quality of service performed before the level of performance becomes
unacceptable. 5.3 Quality Assurance Surveillance Plan. The Government
shall appoint in writing a Quality Assurance Evaluator (QAE). The Government
will evaluate the Contractors performance in accordance with local procedures
and will record all surveillance observati ons. Customer complaints shall be
the initial indicator of unsatisfactory performance. When the QAE concurs
with a customer complaint, the Contractors representative will initial the
observation. 5.4 Performance Evaluation Meetings. The Contract Manager
may be required to meet with the Quality Assurance Evaluator (QAE) and the
Contracting Officer periodically to discuss the performance on this contract.
5.5 Conservation of Utilities. The Contractor shall instruct employees in
utilities conservation practices. The Contractor shall be responsible for
operating under conditions which preclude the waste of utilities, including:
(1) Lighting shall be used only in areas where and when work is actually being
performed; (2) Mechanical equipment controls for heating, ventilation, and air
conditioning systems shall not be adjusted by the workers; (3) Water faucets
or valves shall be turned off when not in use. 5.6 Contractor Furnished
Items and Services. The Contractor shall furnish all personnel, equipment,
tools, transportation, materials, supervision, and other items and services
necessary to perform the custodial services described in this contract. 5.7
Government Furnished Property. The Government will provide all
expendable supplies, i.e. toilet paper, paper towels, trash bags, hand soap,
wax, and floor stripping chemicals. Should these supplies not be available to
the Contractor on any occasion, the Contractor shall be relieved of
responsibility to re-supply that item as required by definition until such
time as the item is furnished. (VII) Place of delivery is Air National
Guard Air Reserve Test Center (AATC), Tucson, Arizona, 85706. The period of
performance is 1 November 2006 thru 31 October 2007, 12 months. (VIII) FAR
52.212-1, Instructions to Offerors Commercial Items (Jan 2004), applies to
this acquisition. In addition to written quotes, offerors are instructed to
provide a capability statement describing qualifications to provide
requirements listed at paragraphs V and VI above and provide previous
contracts awarded for Janitorial Services as described in paragraph V. (IX)
FAR 52.212-2, Evaluation -- Commercial Items (Jan 1999), applies to
this acquisition. Paragraph A of this clause is completed as follows: 1)
Price shall be used to evaluate quotes. (X) The offeror must include a
completed copy of the provision at FAR 52.212-3, Offeror Representations and
Certifications -- Commercial Items (May 2004). A copy of this provision is
located at http://farsite.hill.af.mil/ (XI) The clause at FAR 52.212-4,
Contract Terms and Conditions -- Commercial Items (Oct 2003), applies to this
acquisition. (XII) FAR 52.212-5, Contract Terms and Conditions Required
To Implement Statutes Or Executive Orders -- Commercial Items (Jun 2004).
Additional FAR 52.212-5 clauses cited in the clause applicable to this
acquisition are (b) (14) (15) (16) (17) (18) (26) and (31), (c) (1) and
(2). (XIII) The following clauses are also applicable to this
acquisition: 52.204-7, Central Contractor Registration; 52.252-2, Clauses
Incorporated by Reference; 252.204-7004 Alt A, Required Central Contractor
Registration; 252.212-7001, Contract Terms and Co nditions Required to
Implement Statutes or Executive Orders Applicable to Defense Acquisitions of
Commercial Items; including 252.225-7001, Buy American Act and Balance of
Payments Program, and 252.232-7003, Electronic Submission of Payment
Requests. (XIV) The Government intends to award a Firm Fixed Priced
contract resulting from this solicitation. The place of destination of this
pending contract is at the Air National Guard Air Reserve Test Center (AATC),
Tucson, Arizona, 85706. (XV) Quotes are required to be received no later
than 8:00 am PST, October 30, 2006. A site visit will held on 25 October 2006
at 9:00 a.m. and is recommended. All parties must confirm attendance and
submit attendees names by 12:00 p.m. on 24 October 20 06 via e-mail to
[Please use the link below]. All quotes, and Offeror Representations
and Certifications must be faxed or emailed to the attention of Michael
DeSouto. The fax number is (520) 295-6913 and email address is
michael.desouto@aztucs.ang. af.mil (XVI) Please direct any questions
regarding the solicitation to Michael DeSouto at e-mail address
michael.desouto@az tucs.ang.af.mil

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